As we process your personal information, we are constantly working to ensure that it is always protected and handled in accordance with applicable data protection law, the General Data Protection Regulation (GDPR (EU) 2016/679) and internal procedures. Transparency is important to us and we want to be transparent about how we process your personal information from start to finish.

This Privacy and Privacy Policy describes how HiQ collects, processes and stores your personal information. In addition, this policy describes the processing of personal information collected from HiQ’s websites and your rights under the General Privacy Policy. Please read through the privacy policy to understand how you can influence the processing of your personal information.

Basic information about the registry

Names of registers

HiQ Finland Oy’s stakeholder registers

HiQ Finland Oy Tekniikantie 14 02150 ESPOO

Purpose and purpose of the processing

HiQ will use its legitimate interest as a legal basis when processing your personal data for the following purposes:

• customer relationship management
• communication
• to manage the job application, you have sent to HiQ

HiQ will use your consent as a legal basis for the processing of your personal data for the following purposes

• direct marketing purposes
• To display personalized content on their website
• to improve their website

HiQ needs personal information in order to provide functionality and services.

Data content

Registry information

Stakeholder registers cover the following entities

• Customer register
• Direct Marketing Register
• Jobseeker register

Information to be stored in the registers

• first name
• last name
• email address
• the phone number
• Customer relationship management information
• The employer
• Title
• Marketing Agreements / Prohibitions Notified by Customer
• CV
• LinkedIn profile
• a link to the portfolio

Data sources for the register

HiQ receives information from the registrant himself, and from public or paid marketing registry or search services to perform his duties. Public registers may also be entered in the registers of persons for whom HiQ is seeking to establish a customer or employment relationship or HiQ is in the process of establishing a customer relationship. In addition, HiQ shall have the right, subject to the provisions on confidentiality, to obtain from authorities and public officials the information necessary for the performance of its duties.

Retention period of personal data

HiQ will process personal data in accordance with this Privacy Policy for as long as is necessary and necessary for the purposes for which it was originally collected. The shelf life is either two years or until the person cancels the order.

Processing of data

Recipients and groups of recipients of personal data

HiQ Organization (Sales, Customer Management, Marketing & Recruitment)

Processing of personal data on behalf of the controller

HiQ may transfer or share your personal information with selected third parties, such as HiQ affiliates and other partners.

HiQ may also pass on personal information to the extent that it is necessary to meet applicable legal or regulatory requirements, to protect HiQ’s legal interests or to detect and prevent fraud, security incidents or technical issues.

Transfer of personal data to third countries outside the EU and the EEA

HiQ may also transfer or share your personal information to countries outside the EU and the European Economic Area (EEA) if one of the HiQ Group member companies or partners is located there. If personal data is transferred, HiQ will take reasonable technical, organizational and legal steps to ensure that personal data remains secure, transferred and processed in accordance with the General Data Protection Regulation. In addition, transfers of personal data outside the EU or the EEA are subject to appropriate security measures. HiQ applies security policies in accordance with ISO 27001.

Processing of personal data for purposes other than those for which they were originally collected

HiQ will never sell your personal information to a third party without your consent.

Automatic decision making and profiling

HiQ does not use automatic decision making or profiling.

Rights of the data subject

You have the right to request:

i. Access to Your Personal Information – This means that you have the right to request a record of how HiQ processes your personal information. You also have the right to obtain a copy of your personal data processed by HiQ. You have the right to obtain a record of your personal data stored, the purposes of the processing and the recipients to whom your personal data have been or will be disclosed. In addition, you have the right to be informed of the source of your personal information if it has not been collected from you, the expected retention period of your personal information, or the criteria for determining this time.

ii. Correcting Your Personal Information – At your request, HiQ will correct any inaccurate or incomplete information about you that is processed by HiQ without undue delay.

iii. Deletion of your personal information – This means that you have the right to request the deletion of your personal information if the information is no longer necessary for the purpose for which it was collected. However, the right to delete personal information is not an absolute right, as HiQ may still have legal grounds for processing your personal information.

iv. Restriction of processing – This means that your personal information is marked so that it can only be used for certain limited purposes. For example, you may request that your information be restricted if you believe that your information is incorrect and you have requested that it be corrected. Processing shall be limited to the period during which the controller ensures the accuracy of the information.

v. Data Transfer from System to System – In certain cases, you have the right to receive the personal information you provide to HiQ in a structured, commonly used and machine-readable form, and to transfer this data to another data controller.

You have the right to object to the processing of personal data based on a legitimate interest (Article 21). If you object to the processing of your data, HiQ will continue to process personal data only if there are legitimate grounds for such processing.

If you are not satisfied with the way HiQ handles your personal data, you have the right to complain to the data protection authority or other supervisory authority that controls the processing of personal data in companies.

Use of cookies

HiQ uses cookies to personalize and improve the user experience of its sites.

Updating your privacy policy

HiQ reserves the right to update its privacy policy from time to time. HiQ will notify you of any changes within a reasonable period of time. If you do not accept the changes, you have the right to terminate your agreement with HiQ before the changes take effect. You can terminate your agreement by sending an email to gdpr@hiq.fi. Enter “Termination of Agreement” in the subject field and enter a description of the service to which the Agreement applies.

HiQ contact information

If you have any questions about the processing of your personal data on HiQ or if you would like to exercise any of your rights regarding the processing of personal data mentioned above, please contact us by email or by email at the addresses below.

HiQ Finland Oy Data Protection Officer Ari Jantunen Tekniikantie 14 02150 ESPOO

gdpr@hiq.fi